Organizing your medical information reduces errors, saves time looking for documents and most importantly helps you keep track of your medical history. Here are a few tips on how to organize medical information in a bid to help you stay on top of things.
Keep them in a Box or Shelf
This may sound a little conventional but remains one of the most efficient ways of organizing medical information particularly for a mid-sized family.
Be sure to mark each box or shelf with the name of the family member and do not forget to include relevant details such as emergency contacts, medications, and dates of immunization as well as major illnesses or surgeries.
One of the best options you can use is Chester drawers. These are easy to use and allow you to maximize the available space. Plus, some models come with a lock and key to secure your documents. Even then, you need to do some research before spending your cash on a Chester drawer.
Of course, the ideal unit must provide enough room to store your documents. It should have a robust design to last you for years upon years. One that note visit DIY Toolchests to view a variety of premium Chester drawers that offer everything you need to store your medical information safely.
Code the Records by Color
If you do not have too much time to arrange the records in boxes or shelves, you may consider coding them by various shades. Use an assortment of folders with two or three binders. You may use a more straightforward strategy if you have a couple records to track. You may try one fastener with colored wires or purchase a journal specifically made for storing medical information.
Note – The idea is to help you locate the documents that you need with relative ease.
Go the Hard Drive Way
One of the easiest ways to organize and store your medical information is to use a hard drive. See, a good drive will store all crucial data for years. In fact, it can serve as a convenient unit to save most of your secret information. Even then, it is essential to mention that you should choose a hard drive with enough memory.
You will then organize the information in folders. That way, you can access any information that you need at the click of a button. Make sure that you store the hard safely though, away from water.
Use a Safe
You can also organize your information in a safe. Consider choosing a unit that allows you to change the secret locking series as many times as want. Also, select a small model that can fit into tiny spaces. Whenever possible, go for a vault that is fireproof.
The last that you want is a safe that cannot protect your essential documents from hazards such as fire. It has to be water and rust resistant as well.
Go the Online Way
In the wake of technological advancement and increased internet connectivity, you can organize your medical information almost effortlessly by subscribing to an online based service. Some programs give you e-mail or text alerts if a member of your family has a chronic medical condition or if a drug you are taking gets recalled.
Others upload data from medical gadgets such as insulin monitors straight into to your files. Others display the information so that you can see the changes over a specified period time.
Some of the web portals that can help you with your medical information include My Family Health, and Mother Knows.
Create Records you can Carry Around
Carrying important health records could come in handy in case of an emergency. Design a wallet-size card and make sure that it next to your insurance card. The tag should transmit helpful data such as emergency number to call, health insurance info, your doctor’s names and number and allergies, as well as other medications, are taken regularly.
The Bottom Line
The need to have your medical information in an organized manner cannot is of the essence. If you have not been doing it, it’s about time, and with the above tips, you are indeed on the right launched pad to organize your medical information.
Also, know where you can get specific data in a minute. At times, you may want to use the info to fill an insurance claim form or when ordering your prescription drugs. Consider hiring a person to arrange the files for you if you are too old to do it on your own.
Also, keep expanding the space to store your medical records. Avoid cramming items into limited space because that’s doing so increases the risk of damaging crucial data. Don’t forget to go through the files every once in a little while to ensure that everything is in order.